Archived Records Manager
Managing an archive store to maintain integrity of records whilst keeping them easily available and in good condition is not an easy task. The following facts underpin some harsh realities:
The average professional spends six weeks per year searching for incorrectly filed documents.
It is estimated that UK companies alone, spend over £500m per year to store documents.
50% of documents stored are either un-retrievable due to poor archiving information or do not need to be stored at all.
The introduction of MOPI (Management of Police Information) has imposed new business rules that demand very careful assessment of records to ensure that items are both retained and disposed of correctly. The KIM Records Management System is specifically designed to cater for the tracking of physical records and exhibits arriving at an archive store for internal storage or being prepared for sending to an external outsource storage location. The details of items under management can be imported through automated routines to convert entries being disposed of from other systems e.g. HOLMES 2, Crime, KIM PMS etc or created manually by either the depositing department or Archivist.